ROYAL ENCLOSURE BADGES AND CAR PARK BOOKINGS

Royal Enclosure

What To Expect

WHAT TO EXPECT

What To Wear

WHAT TO WEAR

Royal Ascot is synonymous with sartorial elegance. This is upheld by our dress code, which invites guests to contribute to an occasion heralded as a major fashion event in its own right.

New Members

NEW MEMBERS

If you are interested in becoming a member of the Royal Enclosure, please download an application form via the link below.

A joining fee applies and we ask that you please carefully follow the requirements before submitting your form.

We will accept new member forms all year round, however, the deadline for becoming a member for this year’s Royal Meeting is 15th May 2017.

DOWNLOAD FORM

Terms & Conditions


Membership

The rules for sponsorship have changed.

Prospective new members can download a form from the website, or request one via email.

We are no longer sending member application forms with the invitation in January.

You are eligible to sponsor a new member providing you have attended the Royal Enclosure as a member for a minimum of five years, although these need not have been in consecutive years.

A member can sponsor up to a maximum of two new members in any one calendar year.

A new applicant will need to be sponsored by two eligible members. Please be aware that two members residing at the same address cannot both sponsor the same applicant.

New Members will be required to pay a joining fee of £50. Badges can be applied for in the usual way, via the badge booking form or online once membership has been approved.

The Member Application Form must be completed and administered by the prospective member, and signed by both sponsors.

A passport sized photograph is required for each application.

There should be a form submitted for each applicant proposal, however a married couple can be included as new applicants on the same form.

Guests

As a Royal Enclosure Member, you may bring up to two guests on Wednesday, Thursday, Friday and Saturday of the Royal Meeting.

Guests may only attend with an existing Royal Enclosure member. There will be a limited number of guest badges available and these will be allocated on a first come, first served basis.

As the host member, we ask that you are responsible for ensuring that your guests comply fully with the Terms & Conditions of the Royal Enclosure, including the dress code, to ensure that there is no embarrassment or exclusion on the day. You will be responsible if your guests do not follow the Royal Enclosure rules.

We cannot provide any refunds or credits for non attendance of guests.  If you need to change the name of your guest, please bring their badge on the day of attendance and we can rewrite it in the name of the replacement guest.

Children

Children’s daily badges, for Friday and Saturday of the Royal Meeting are priced at £25.

Please ensure that you request children’s badges in advance as these are not available on the day. You will be able to book children’s badges on the same booking, including via the website.

Babies and children under the age of 10 are not permitted in the Royal Enclosure on any day.

Buggies are not permitted in the Royal Enclosure.

Badges and Refunds

By purchasing badges for the Royal Enclosure, members agree to be (and will be) bound by the terms and conditions of entry. Members will also need to ensure their guests comply with the terms and conditions of entry.

Badges shall not be purchased or otherwise obtained from or through any person, commercial agent or otherwise than directly by the member from the Royal Enclosure Office or online. Badges must not be given, used as prizes or incentives, sold or advertised for sale by any means.

Royal Enclosure Members and their guests must wear badges in their own name, and badges must not be worn by anyone other than the named individual. Badges can only be worn whilst adhering to the Royal Enclosure dress code.  Members and guests must be able to show photographic Identification, if requested.

If badges are being collected from the Royal Enclosure Office, it will be necessary to show acceptable proof of identity and a signature will be required.

Unfortunately, we are unable to offer any refunds or credits for non attendance.

If a member or guest in your party cannot attend, please consider asking another member or guest. The badge can be exchanged in person and rewritten on the day. Please be aware that we will require written confirmation from the original member that they are not attending.

All name changes and amendments must be dealt with at Ticket Office West or Car Park 1, in person. Please do not post requests as we cannot guarantee they will reach us safely or in time to make changes.

We ask that you consider carefully your planned day of attendance as we cannot guarantee an exchange will be available. If you do wish to exchange the day of attendance, please email us to confirm your plans; the subject of the email should be EXCHANGE. You will need to purchase your preferred day to ensure availability. Your original badges must be sent back to us before the Royal Meeting and your refund will be applied after the meeting (please note Royal Mail requires a ‘large letter’ stamp for badges as they are more than 5mm thick). Please include a copy of your exchange email with your badges.

In the case of abandonment prior to the 3rd race, refunds will be granted in accordance with Ascot Racecourse Limited’s standard refund policy which can be found at ascot.co.uk. 

Badges are issued (and exchanges granted) subject to availability.

If you have any questions or would like further clarification on any of these points, please do contact the Royal Enclosure Office 01344 878474 or email [email protected].

Dress Code

The Royal Enclosure dress code forms an integral part of the Royal Ascot tradition. It is very important that all members ensure that they and their guests adhere to this code. Please note
the refinements for 2017 which are in answer to the great deal of feedback we received in 2015 and 2016.

Ladies

·         Formal daywear is required, with dresses and skirts of modest length, defined as falling just above the knee or longer

·         Dresses and tops should have straps of one inch or wider

·         Jackets and pashminas may be worn but the dresses and tops underneath should still comply with Royal Enclosure dress code

·         Trouser suits are welcome. They should be of full length and of matching material and colour

·         Hats should be worn. A headpiece which has a solid base of four inches (10cm) or more in diameter is acceptable as an alternative

Please note the following:

·         Strapless, off the shoulder, halter neck, sheer and spaghetti straps are not permitted

·         Midriffs must be covered

·         Fascinators are not permitted

Girls, aged 10-17

·         Girls should dress in accordance with the Ladies’ dress code. However, they may wear a headpiece or fascinator as an alternative to a hat, without any size restriction.

Gentlemen

·         Black or grey morning dress is required, including a waistcoat and tie

·         A black or grey top hat

·         Plain black shoes

Please note the following:

·         Cravats are not permitted

·         Bow ties are not permitted

·         Adornments to top hats are not permitted

·         A gentleman may remove his top hat within a restaurant, a private box, a private club or that facility’s terrace, balcony or garden. Hats may also be removed within any enclosed external seating area within the Royal Enclosure Garden. The customisation of top hats (with, for example, coloured ribbons or bands) is not permitted in the Royal Enclosure.

·         National Dress or Regimental uniform may be worn as an alternative to the above.

Boys aged 10-17

·         Boys aged 10-17 should either dress in accordance with the gentlemen’s dress code or alternatively may wear a dark-coloured lounge suit with shirt and tie.

Please note that if you have any medical reason or disability which prevents you from wearing appropriate dress code, we will of course accommodate this with discretion.

It is very important that you and your guests adhere to the dress code.

Royal Enclosure Car Park Rules and Regulations

Car Parks 1, 2 and 7 are solely for use by Royal Enclosure members and their guests during Royal Ascot.

Car Parks 1, 2 and 7 are for cars only. Ascot Racecourse Limited is unable to accommodate mini buses or oversized or commercial vehicles.

Please note that, without the appropriate passes displayed, cars will not be allowed into the Car Parks. Car Park passes remain the property of Ascot Racecourse Limited.

Cars must be parked strictly in their berth confines and not overlap into neighbouring berths.

Access to Ascot Racecourse (which includes the Car Parks) and the Royal Enclosure is subject to the Royal Enclosure Rules and the terms and conditions of entry into Ascot Racecourse (see www.ascot.co.uk/terms-conditions for full details).

Picnics may be enjoyed in the Car Parks (but not the Racecourse itself). Ascot Racecourse Limited regrets it is not possible to provide additional space for gazebos or awnings. Any gazebos or awnings erected within a car parking space in Car Parks 1 and 2 must be within the confines of that berth (and not overlap into neighbouring berths). 

Gazebos and awnings must be taken down before racing commences where these have been erected within 50 metres of the Racecourse. Ascot Racecourse Limited does however recommend taking down gazebos and awnings before racing commences as Ascot Racecourse Limited is not responsible for any loss or damage to them; and customers will be liable for any damage caused by them to other customers or their cars.

Customers are not permitted to bring in external caterers to cater for their picnics in Car Park 7. Caterers may be admitted into Car Parks 1 and 2, providing a contractor’s pass has been requested in advance. Contractors must vacate Car Parks 1 and 2 by 10.30am each morning.

Commercial or branded vehicles will not be admitted.

Private photography is allowed, however, photographs taken at Ascot Racecourse (including the Car Parks) may not be used for commercial or media purposes. Professional film crews are not permitted access.

Cars are not permitted to remain in the car parks overnight. Car Parks open at 9am and close at 9pm. Cars left overnight may be towed away.

Drunkenness, rowdy behaviour or intimidating other customers will not be tolerated.

Car Parks 1, 2 and 7 are not to be used for any commercial activity of any nature. We consider commercial use to include branding on awnings and gazebos. Customers may be asked to cover branding on other items such as cars, umbrellas and clothing where we believe (in our absolute discretion) that the branding is being used as part of any promotional or other commercial activity.

Ascot Racecourse Limited reserves the right to change any berth in Car Park 1 and 2 at its absolute discretion and/or to remove a berth completely. 

Where a berth has been removed, Ascot Racecourse Limited will use its reasonable endeavour to allocate an alternative berth, subject to availability.

Ascot Racecourse Limited reserves the right to inspect and/or search cars prior to entry to the Car Parks. If any customers or their guests do not agree to such inspection or searches when asked, they will be refused entry to the Car Park.

General Disclaimer
All cars are parked at the customer's risk. Ascot Racecourse Limited, cannot be responsible for ensuring the safety of cars or their contents within the Car Parks, Ascot Racecourse Limited, The Crown Estate, The Ascot Authority and Ascot Racecourse Estates Limited and their servants and agents shall not be liable for any loss or damage to any cars or their contents whilst on the Car Parks unless the loss or damage has been caused by their negligence.

Ascot Racecourse Limited, The Crown Estate, The Ascot Authority and Ascot Racecourse Estates Limited and their servants and agents shall not be liable for any death or injury to any person on the Car Parks except where such death or personal injury to persons is caused by their negligence or their deliberate act or omission.

General Rules in relation to access to the Racecourse

Members of the Royal Enclosure or their guests are expected to behave in a manner appropriate to a formal occasion.

Abusive behaviour towards any staff will not be tolerated and may result in removal from the racecourse and termination of Royal Enclosure membership. 

Badge swapping is not acceptable and may result in the termination of Royal Enclosure membership.
Seat reservation in the viewing areas is not permitted.

Drunkenness, rowdy behaviour or intimidating other members will not be tolerated.

Any form of commercial activity is forbidden in the Royal Enclosure. Ascot Racecourse Limited considers this to include branded umbrellas and branding on clothing or headwear, however subtle.

Whilst private photography is allowed, photographs taken at Ascot Racecourse may not be used for commercial or media purposes. In addition, long lens cameras are forbidden, as is any filming.

Wheelchairs, both manual and motorised, are permitted in the Royal Enclosure.

Failure to follow acceptable standards and these rules (including the dress code), may lead to a member or any guest being refused admission to, or being asked to leave, the Royal Enclosure and a member or guest’s badges being confiscated. In the event of a failure to follow dress codes, members and/or their guests may be permitted to remain in the Grandstand Enclosure.

The Ascot Authority may keep and retain a record of applications, together with members' and related guests' behaviour and any breaches of these rules and any conditions governing entry to Ascot Racecourse generally. Members consent to the Ascot Authority holding and processing data relating to them for legal, enforcement and management purposes and, in particular, sensitive personal data (as defined in the Data Protection Act 1998) relating to the members and their guests.