Conference and Events

& Events

Providing first-class quality facilities for corporate and private events

Conference & Events with style

Ascot Racecourse is one of the largest and most prestigious racecourses in the world.

For over 300 years, Ascot has been famous for hosting the world’s finest racing events including Royal Ascot. However, Ascot also has the expertise and flexibility to cater for a wide range of events from an executive meeting for 10 to an exclusive event for up to 3,000 people. Whether business meeting, private dinner, product launch, or exhibition our dedicated Conference & Events team always strive to provide the highest level of professional and technical support working with you to create and deliver successful, and memorable events.

Contact Us

If you have any questions regarding hosting an event at Ascot, our Conference & Events team would be delighted to answer them to help you create a truly outstanding occasion and unforgettable experience.

+ 44 (0) 844 346 3611

[email protected]

Conferences and Meetings

Whether you are planning an intimate meeting or a large and complex conference with requirements for presentations, dining and break out rooms, Ascot has the facility, technology and flexibility to meet and exceed your expectations.


Whilst Ascot has two main exhibition areas, the impressive Grandstand Galleria and the Pavilion Exhibition Hall, the myriad of outside spaces and lawn areas allow flexibility for all sizes and formats of exhibitions.

The 4000sqm Exhibition Hall complete with 27m high atrium within the Grandstand Galleria provides flexible purpose-built product display areas with superb natural lighting and direct vehicle access and loading bays.

The Exhibition Hall on the ground floor of the Ascot Pavilion is an extremely versatile area with access from the Plaza Lawns and Ascot High Street.  The Exhibition Hall can be used in conjunction with the Pavilion Rooms on the first floor of the Pavilion Building, providing generous space for consumer and trade events. 

Private Dining

Ascot’s own chefs, catering partners Sodexo, and our dedicated in-house Conference & Events management team will assist you to create a truly outstanding occasion.  

Offering a vast range of suites and dining spaces that can be used individually or in combination, Ascot is perfect for any occasion or celebration from small informal canapé reception, to a private dining experience for over a 1000.

Culinary creations, using seasonal and local produce wherever possible, are freshly prepared on-site and can be designed and presented to complement a theme. Menus are perfectly paired with vintage wines and champagnes.

Asian Weddings

A wedding is a wonderful occasion to remember and our in-house Conference & Events management team will work with you to make sure your wedding is the one of your dreams.

Ascot’s impressive array of rooms and spaces are ideal for small or large weddings and can be dressed extravagantly or more conservatively.  The stunning views of the Ascot lawns, across the racecourse and of the Crown Estate and Berkshire countryside beyond will impress your guests and provide wonderful backdrops for photography.

Ascot is extremely flexible. You can hire a room or multiple rooms across a period of twelve hours or more and relax knowing that all your belongings are safe thanks to our 24 hour on-site security.

Bespoke Weddings

Ascot Racecourse is one of the most impressive and flexible wedding venues in the South.  Your complete wedding package may include holding the Civil Ceremony in one of Ascot’s iconic or historical rooms or spaces, followed by a reception – either a small family ceremony or a large lavish banquet.  Alternatively you may wish to hold the ceremony at another venue and relocate to Ascot for your wedding reception and celebrations.

Our Conference & Events management team and caterers will work with you to create the bespoke wedding of your dream


Ascot has played host to a large number of production companies filming well-known television adverts, television series and major feature films.

The world’s most famous racecourse offers a spectacular location for all types of filming and photography.

Unique film location highlights include:

- Close proximity to London, Heathrow, major rail and road networks

- Set in 179 acres of stunning parkland

- Impressive 27m high Atrium in 4000sqm Galleria

- Availability 340 days of the year

- 24-hour access

- On-site security

- 390m service tunnel

There are specific operational and health and safety requirements for film crews.  Please contact our Conference & Events management team for details.

Bespoke Events

With its 179 acres of parkland, magnificent Grandstand atrium and myriad of rooms and spaces, Ascot Racecourse is one of the most versatile venues at which to hold a unique event.

Organisers regularly combine Ascot’s indoor facilities and outdoor spaces for bespoke events such as team building, product launches and cycle race ‘headquarters’, even the circus!

Our dedicated Conference & Events management team will identify the most appropriate spaces and facilities, and assist you in creating and delivering a successful and impressive event.

Christmas Parties

Celebrate the festive season at one of Ascot’s Enchanted Evenings Christmas Parties Whether attending a shared or exclusive Christmas party at Ascot Racecourse, you will be welcomed into our beautiful and historic racecourse to celebrate the festive season in style. 

Enchanted Evenings Christmas Party packages

Shared Parties

Shared Enchanted Evenings Christmas parties include cocktail upon arrival, three-course dinner, tea, coffee & petit fours, half bottle wine per person, resident DJ and disco, cash bar, themed décor & scenery, full event management, complimentary cloakroom and car parking plus on-site security.


Friday 8th December 2017

Saturday 9th December 2017

Thursday 14th December 2017

Friday 15th December 2017

Saturday 16th December

Thursday 21st December

Exclusive Parties for 100+

Your exclusive Christmas party might include a cocktail reception followed by exquisite food, exceptional service, entertainment and dancing. Perhaps a magnificent seven-course banquet or informal party with street food and live music is more your preference?

Whatever your choice, we are totally flexible in our approach and are happy to work with you to deliver a memorable occasion for you and your guests.

Price on application. Dates throughout December, subject to availability.

Contact Ascot’s Conference & Events team for more information. Call 0844 346 3611 or click here to make an enquiry

Special Offers


Book any meeting or event at Ascot between 1st January and 25th May 2018, receive one complimentary ticket per person* to an Ascot Raceday **

*Up to maximum 100 tickets

**Any Ascot Raceday Jan – May 2018

Not to be used in conjunction with any other offer. Subject to availability.


Benefit from Ascot’s Winter Warmer Offer and enjoy all the facilities of a world-class sporting venue. Any event* held between 1st November 2017 – 31st March 2018 can enjoy Ascot’s reduced Day Delegate Rate from £58 + VAT pp.

Day Delegate Rate includes:

Energising breakfast on arrival
Morning refreshments
Choice of delicious hearty hot food dishes for lunch
Afternoon tea and cakes
Warming luxury hot chocolate

All courtesy of award-winning caterers 1711 by Ascot.

*Minimum 40 delegates. Not to be used in conjunction with any other offer. Subject to availability.


Ascot has numerous hospitality boxes of varying sizes overlooking the track and Crown Estate. Simply confirm any board or executive meeting in a hospitality box at Ascot during January, February or March 2018, and get 75% OFF room hire.

*This offer only applies when food and beverages are purchased on site (minimum of lunch required). Not to be used in conjunction with any other offer. Subject to availability.